Introduction
There is no question that fast-paced healthcare involves the need for effective scheduling and workforce management. Smart Square HMH is fast becoming a new standard in strategic staffing. The pioneer in delivering this is Avantas and Hackensack Meridian Health, which showcases such powerful features as predictive analytics and user interface adaptability to effectively address the challenges unique to healthcare staffing.
In the following blog, we will examine why Smart Square HMH is increasingly accepted within the healthcare industry, its operations, the advantages it offers, and select whether it is a good fit for your medical facility.
What is Smart Square HMH?
Smart Square HMH is a workforce management system created specifically for health care institutions.
It incorporates everything an employee would need, including staff scheduling, time tracking, communication platforms, and labor analytics.
Smart Square uses advanced algorithms to automatically fill shifts, so you can focus on strategic scheduling.
It is optimized for implementation across an entire healthcare system—from hospitals to long-term care facilities to outpatient clinics. Some highlights include:
It leverages data to analyse in real-time and then helps automate assignment changes to create a schedule that meets your needs.
Staff can access the platform on both desktop and mobile devices, allowing them to view their schedules, request availability changes and receive notifications.
Managers enjoy advanced analytics, compliance dashboards, real-time staffing metrics, and more to make fully informed decisions.
How Smart Square HMH Works
Smart Square HMH processes data from multiple sources – like Electronic Health Records (EHR), human resource databases, payroll systems, and patient census forecasts – to forecast staffing needs and generate optimized schedules.
Staff can use their computer or mobile device to access Smart Square and do things like check schedules, make requests, and receive notifications. Managers benefit from advanced analytics, compliance dashboards, real-time staffing metrics, and are able to make fully informed decisions.
The product drives auto-fill functionality using data insights to help healthcare organizations plan ahead intelligently to ensure there are no gaps in shift coverage.
Here is Smart Square
7 Key Features of Smart Square HMH
- Predictive Analytics for Staffing Needs – Using historical trends and current data, the software can predict how many people are needed on each unit at different times of the day. This will help reduce under- and overstaffing, minimize the use of expensive agency nurses or the need for employees to work overtime.
- Real-Time Schedule Management – Managers have the ability to see and edit schedules in real-time so if someone calls out or there’s a surprise spike of patients, changes can be made quickly and easily without interrupting workflow.
- Employee Self-Service Portal – The platform gives staff a lot of freedom. They can view schedules, trade shifts with coworkers, request time off, or pick up extra shifts right from the easy to use module. This helps make staff happy but also benefits the facility because they can be more effective in other areas of the facility.
- Seamless Integration with Existing Systems – The solution integrates with major payroll, HR, and timekeeping systems like Kronos and Oracle, allowing for synchronized data and reduced redundancy. It is a powerful tool to reduce errors and manage with ease all scheduling-related functions together in a single interface.
- Compliance and Labor Law Reporting – In-built compliance features ensure that the organization is in line with labor laws, union rules, and internal policies. Different types of reports ranging from check-ins, attendance punches, and occurrence documents can be requested. Reports on aspects related to overtime and compliance with contracts, attendance, and certification promote auditing.
- Mobile Accessibility – The Smart Square mobile app allows managers and staff to use the platform wherever, whenever.
- Communication and Messaging Tools – Developers have made it possible for hospital systems to communicate with staff via email, text messaging, phone calls or app alerts.
Advantages of Using Smart Square HMH in Healthcare
Optimized Labor Utilization – Deploy the right personnel at the right time to achieve optimal labor productivity.
Cost Reduction – Smart scheduling minimizes the use of agency staff and can lessen overtime. The time given to the preparation of schedules can be reduced when schedule creation process gets automated this leads to reduction in administrative costs too.
Better Employee Engagement – Transparent and fair policies improve employee loyalty and engagement that can lead to reduced turnover rates.
Improved Patient Outcomes– Lowering healthcare staff burnout leads to less medical errors and improved patient outcomes. Happy staff lead to healthy patients
Faster Decision-Making – Real-time dashboards and analytics help managers make more informed and timely decisions based on actionable insights.
Scalability – Smart Square HMH is scalable for both a single clinic or a hospital network, and is capable of working well in organizations where size might vary between complex and simplified.
Security and Data Privacy – The platform has been built using industry security standards and safeguards sensitive data, so you can be sure your information is safe.
Use Case: Hackensack Meridian Health
Hackensack Meridian Health (HMH) has over 35,000 team members across multiple locations, making manual scheduling a nightmare.
When they brought their staffing online with Smart Square, results included a:
15% reduction in overtime costs.
30% decrease in short-call notifications.
Increased satisfaction scores for staff.
This case study just one example of the quantifiable improvements that hospitals have shown thanks to Smart Square HMH.
How to Access Smart Square HMH
Healthcare staff in a Hackensack Meridian Health facility should log into Smart Square using their operator e-mail mail id.
Help desks and onboarding teams are available to provide support and guidance where needed.
Tips for Maximizing Smart Square HMH Benefits
- Training of Staff – One time or recurrent training of all personnel is recommended to achieve an efficient use of the tool.
- Configure Alerts and Notifications wisely – Most systems offer real-time alerting so relevant prompts and reminders can be set up depending on the day’s scheduling outline.
- Encouraging Self-Scheduling – Staff retention is optimally encouraged by providing employees a platform that grants procedural authority in determining one’s own work schedule.
- Analyze Reports Regularly – Use reports with data insights to predict workforce trends and plan for proper staffing levels to ultimately eliminate avoidable costs.
- Integrate with Other Tools – For seamless team scheduling, integrate Smart Square with payroll and time tracking.
Conclusion
Smart Square HMH is not only a scheduling application but a comprehensive workforce management system for healthcare. It offers predictive analytics, self-service, and compliance support to both administrators and employees.
With the healthcare industry facing cost pressure and staffing shortages, tools like Smart Square HMH are not only helpful for determining how to balance efficiency and care quality, but necessary. Using Smart Square could relieve the burdens of staffing an entire health system up to a single cardio unit.
Real-time dashboards and analytics accelerate decision-making Time to Payback: immediate Completion Date: Deployment time plans for every feature.
FAQs
Q1: Is Smart Square HMH only used by Hackensack Meridian Health?
A1: Smart Square is serving a lot of hospital systems through Avantas, not just Hackensack Meridian Health.
Q2: “Is Smart Square HMH capable of handling manpower planning and forecasting in addition to other project requirements?
A2: Absolutely. The innovative solutions can help the user generate budget/schedule lineups of the people needed for projects and forecast it 1 year down the line.
Q3: Can I use Smart Square HMH for multiple sites?
A3: Yes, it supports multi-location scheduling so scheduling can be done even on facilities with different locations-time zones.
Q4: Another area of concern for clients is security- how secure is Smart Square HMH?
A4: As with HIPAA such holes are plugged in in the cylinder of security over data on topmost level and this cylinder is encrypted further is the data for safekeeping.
Q5: What reports can be made?
A5: Some of reports being- Overtime Analysis, Staffing Ratios, Attendance, Schedule Adherence, and Cost Summaries.